The Subcontracts Specialist is responsible for administration and contract maintenance of all subcontracts, including the Tier 1 subcontracts, in support of new vessels constructed by Seaspan Vancouver Shipyards under the Federal Fleet Renewal (FFR) Program. The position works closely with team members and stakeholders in managing subcontractor performance through the subcontract management plan. In addition, the position will work collaboratively with Seaspan’s Shared Services Corporate Supply Chain on across organization leverage of buy / spend standardized processes such as terms and condition or systems and risk mitigation.
- Support and/or lead negotiation of subcontracts with the Tier 1 partners and other subcontractors.
- In conjunction with the FFR Program Office, development of RFx packages for complex equipment and services and incorporation of technical specifications into tender packages in accordance with Seaspan Shipyard’s established procurement procedures.
- In collaboration with Seaspan’s Shared Services Corporate Supply Chain, conduct market studies and research potential suppliers capable of supplying equipment and/or services required for the FFR programs.
- Support and/or lead the proponent evaluation, selection, negotiation and execution of subcontracts. Ensure that the subcontract terms and conditions incorporate technical, schedule, Industrial Regional Benefits, quality requirements and Seaspan Shipyard’s terms and conditions; including the flow down of the terms and conditions of the Design and Build Contracts.
- Prepare contract award recommendation materials and participate in presenting the award recommendations for approval.
- Ongoing management and monitoring of subcontractor performance such that subcontractor milestones and deliverable items are achieved in accordance with the Design and Build Contracts and the terms of the subcontracts. Maintain oversight of subcontractor progress compared to budget. Approve milestone payments, ensuring that contract deliverables and payment milestones have been achieved and approved prior to payment.
- Maintenance of a file for each subcontract which shall at a minimum consist ofcorrespondence, meeting minutes, a register of issues and action items and pro-actively manage an action plan to address issues, and take corrective action and/or escalate issues as may be required.
- Negotiate and issue subcontract Change Orders as directed and authorized by the Program Office.
- Close out subcontracts as the final action of post-award subcontract management. Ensure that Seaspan Shipyard furnished information and equipment, warranty details and life cycle support data is received from the subcontractor.
- Assist the Estimating Department by obtaining pricing information from subcontractors.
Education and Experience
- A diploma or bachelor’s degree in Engineering or Business.
- A minimum of 7 years experience in Procurement including experience managing major subcontractors in a large manufacturing environment. Shipbuilding experience considered an asset.
- Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
- Membership in SCMP, P.Log., APICS-CPIM, The Canadian Institute for Procurement and Materiel Management (CIPMM) is desirable.
Skills, Knowledge and Required Competencies
- Extensive knowledge of procurement procedures for complex and highly specialized equipment and services.
- Proven track record and considerable experience in the establishment, ongoing management and maintenance of multi-million dollar subcontracts for commercial off the shelf equipment, products manufactured to specifications, and engineering and technical services.
- Proven track record in working with suppliers to achieve delivery dates for engineering information and equipment.
- Exceptional negotiation skills for both new subcontracts and change orders to existing subcontracts.
- Experience with Public Works and Government Services (PWGSC) acquisition practices and Standard Acquisition Clauses and Conditions (SACC)
- Experience in establishing subcontract terms and conditions which flow down prime contract terms and conditions and which minimize contractual and business risks to Seaspan.
- Extensive administrative skill and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.
- Strong customer service and diplomacy skills.
- Demonstrated initiative, creativity and integrity locally and globally.
- Strong problem solving skills, analytical abilities and interpersonal skills.
- Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties
- Excellent oral and written communication and presentation skills.
- Intermediate level computer skills including Microsoft Office suite (Word/Excel/PowerPoint).
- Exercise sound business judgment and decision making skills in a manner consistent with the essential job functions.
- Ability to work effectively with limited direction and function as a key team member.